ISO 45001
ISO 45001, Occupational health and safety management systems, requirements with guidance for use, provides a framework to increase safety, reduce workplace risks and enhance health and well-being at work, enabling an organisation to proactively improve its OH&S performance.
How do I get ISO 45001?
- identify what hazards exist in your normal activities (or have the potential to arise in the event of an accident or emergency situation)
- using the Hierarchy of Control, remove or minimise those risks
- identify what legislation apples to you, why, and what you do to comply with it.
- establish a system that complies with the standard
- Brief staff & sub-contractors
- operate the system to make sure it is working correctly
- appoint a “certification body” to certify the system
- keep using the system once it has been certified (to keep the certificate)
There is more detailed information below about the various stages you need to go through.
Your ISO 45001 certification journey
Getting Started
- Provide a comprehensive briefing of what the standard asks you to do in simple to understand terms
- Begin to understand in detail how you operate
- Set a timetable and stick to it
- Decide what you want covered by the certificate – which sites, products and services.
- Put the right resources in place
- Collect all existing documentation
- Establish a dedicated client portal on our collaboration and document sharing platform
- Work with you to identify and manage hazards, associated risks and emergency situations
- Decide how worker participation and consultation will be managed
Implementing
- Establish a detailed project plan in our online project management platform (and stick to it)
- Decide with you what you need operationally
- Map out your business processes
- Identify your legal responsibilities and ensure compliance
- Complete a gap analysis between what the standard requires and what you have/do already
- Implement the system
- Brief staff, especially regarding consultation and participation
- Submit the system to Episode Head Office for final QC checks
- We return it to you for your final approval
- Separate consultant internally audits the system
- Carry out a management review
Certification
- Work with you to select and appoint a UKAS accredited certification body
- Be onsite throughout the certification process
- Address any issues that arise during the audit
- Brief you on post-certification activity:
a. 3 year cycle of annual surveillance audits and
b. what you need to do throughout the year to maintain the system - Agree where the finished, certified system should be housed
Episode guarantees certification
FAQ’s
How do we know what we should be doing regarding health & safety?
You are not expected to be experts in health and safety matters. If you are in a high risk industry (such as oil & gas), or highly regulated industry (such as waste management) you will already be aware of the regulations that apply and what you must do.
For general businesses Episode consultants are experienced enough to identify your hazard, undertake risk assessments, produce risk reduction plans and method statements with you. We have a great online compliance tool, Libryo, that ensures you comply with legislation.
However, if between us we feel we need specialist input, Episode has a partner able to work with us (they helped shape or health and safety management system framework so know how to make best use of it with us if needs be).
What’s business strategy got to do with it?
The standard is written to help you arrive at your business strategy, if you haven’t already, and then tailor systems and processes to achieving that strategy. ISO even considered renaming ISO 9001 Business, rather than, quality, management systems. It is actually a really good business model to adopt (we have).
Will it create red tape and take too much time?
Done wrong, absolutely. Too many systems we see have a form or document to cover every aspect of the standard. That’s the easy way to build a system, and an equally easy way to cripple you operationally. You know when this is the case when you spend a month “updating” (i.e. creating false) records, etc. before the auditor next comes.
Done right, as we will make sure it is, the system should be at the core of how you work. Remember, we make ISO work for you, not the other way around.
How long will it take?
It is difficult to give precise timescales, as it depends on a number of things such as how complex the business is, how close you are to complying with the standard already, and so on. We recommend planning for it taking at least 3 months.
Why should I choose Episode?
For a fixed cost we will do as much of the work as possible, and guarantee certification.
Episode has worked with over 40 clients, many of whom have more than one standard they comply with (one has 5). All have been successfully certified and many subsequently ask us to help them maintain certification, and get more out of the system.
How much will it cost?
There are the following costs that will arise
- External consultants
Episode always gives a fixed fee proposal for a project, and we include guaranteed certification. A typical single standard project is about £3,900, but this does depend on the size and complexity of your business.
- Certification costs
You will need an external company certify the system as being compliance with the standard. There are over 100 UKAS accredited bodies in the UK, and a range of prices. All UKAS accredited bodies will get you to where you need to be (i.e. issued with a UKAS accredited certificate). We will manage this process for you, and typical costs for a single standard range from £1,800 to £2,500 for a single standard, depending on size and complexity of the business.
- Internal business costs.
Sometimes, but rarely, you may have to invest in things such as having machinery serviced &/or calibrated.
To speak to an expert to discuss your requirements call us on 0113 801 9001 or email us at info@episodeltd.com
What is quality management and ISO 45001?
According to the International Labour Organisation (ILO), there are currently more than 2.78 million deaths a year as a result of occupational accidents or work-related diseases, in addition to 374 million non-fatal injuries and illnesses. Aside from the enormous impact on families and communities, the cost to business and economies is significant.
ISO 45001, Occupational health and safety management systems, requirements with guidance for use is the International Standard for occupational health and safety (OH&S). It provides a framework to increase safety, reduce workplace risks and enhance health and well-being at work, enabling an organisation to proactively improve its OH&S performance.
ISO 45001 was developed with consideration of other related standards, such as OHSAS 18001, Occupational health and safety management, the International Labour Organisation’s ILO-OSH 2001 guidelines and various national standards, and is consistent with the ILO’s international labour standards and conventions.
Developed under the ISO system, with the input of experts from more than 70 countries, it provides an international framework that takes into account the interaction between an organisation and its business environment.
ISO 45001 adopts a risk-based approach that ensures it is effective and undergoes continual improvement.
When done correctly, gaining and maintaining ISO certification is not as complicated as most think. Trust Episode to make ISO work for you, not the other way around.
Contact us today on 0113 8019001 or click here to email us
It was only by utilising the expert guidance and experience of Episode that Thurston Group was able to attain certification within an exceptionally challenging time frame. We therefore offer our thanks to Episode Ltd. For the diligent and professional services provided. We also look forward to working with them again soon and would not hesitate to recommend their services."
Peter Spieight, Senior Divisional Director, Thurston Group, Wakefield
Roger's support was invaluable in terms of gap analysis, recommendations for improvement, and facilitation of the certification process. I would strongly recommend Roger to any organisation wishing to develop or improve its management systems, in a way which minimizes bureaucracy, and focuses on best serving the needs of the organization.
Gary Evans, Flour Corporation, Abu Dhabi
Roger and Sandy at Episode were great in helping us achieve not only one but two ISO standards 9001:2015 and 14001:2015. Episode were extremely helpful from the onset, they were able to break down the ISO standard so they were easily comprehensible and well applied to our business in a sustainable manner. They are a company that offers a guaranteed certification at the end of the process and they delivered it. I believe that the work completed during this process was key to us having won the Leeds Bid contract.
Harvey Mills, Managing Director, Forge Recycling, Leeds.
If Sandy hasn’t already updated you we are delighted to say we passed the transition audit for ISO 9001 and ISO 14001. Sandy did an absolutely fab job and all credit to her, we have loved having both of you here it’s been a pleasure.
I have had a brief chat with Morgan[the CEO] about the next steps and how we manage things going forwards. Morgan will be in touch with you soon about this and getting Episode/Sandy back in on a regular basis. Once again many thanks for everything and especially to Sandy!!
Morag Tearne, HR and Health & Safety Manager, H. Slingsby plc, Shipley
Episode is always prepared to go the extra mile. When in a tight spot the lead consultant carried out an audit for us at very short notice (on a Sunday afternoon) to keep us on track. What is important to us is the advice they give us is practical and tailored to us. The quality of output Episode produces is very high.
This has resulted in us having a multi-year managed service from Episode so as a company we know our ISO 9001, ISO 14001 and ISO 45001 integrated system is up to date and working for us.
Gareth Walters, Financial Controller, Sports Turf Research Institute, Bingley.
When asked by Episode what three things they do well, and what three things they could improve upon, my answers were:
Done well
1. Client Communication, responded to queries very quickly
2. Requirements of the standard were communicated in a simple manner.
3. Assistance from initial implementation to date of assessment was very good.
I can honestly there is nothing I feel they should improve upon.
Paul Hunneybell, Operations Manager, Fenland Fire Contracts Limited, Luton
The consultant worked with the team in Scott Bader Middle East Ltd. to completely re-engineer our Integrated Management System incorporating ISO 9001, ISO 14001 and OHSAS 18001. Until then we were slaves to the ISO audits, with the systems not adding much value beyond certification. Now we have a business management system that really works for us and is truly integrated into our operations. We were also successfully re-certified along the way.
John Kemp, CEO Scott Bader Middle East, Africa and Asia
The consultant really focused on making our systems and processes work better for us, not just help us comply with ISO 9001. He was able to work with Department Heads and Senior Management to shape their strategic thinking about quality and business objectives without telling them what they had to do because the standard says so.
Karim D'Alessandro, HSE Director, Shelf Drilling Inc.